|eThekwini ECOPEACE Political Party CONSTITUTION September 2004|
3.1 Members Code of Conduct
10. Powers Duties and Obligations
11. General Meetings
11.1 Open Meetings
11.2 Members Meetings
12. Synergy and Coordination Meetings
13. Code of Conduct (Powers, Duties, Functions)
15.1 Coordinator (CEO)
15.2 Ward Coordinators
15.3 Treasurer (CFO)
15.4 Empowerment (Liaison) Officer
15.6 Marketing Manager
15.7 Campaign Manager
15.8 Political Relations Officer (PRO)
15.9 Chief Whip
16.1 Political Caucus
16.2 Media Action Group; Campaign Team and Marketing Team
16.3 Empowerment Group
16.4 Member Project Teams
16.5 Conflict Resolution Commission (ad hoc)
171. Financial Administration
17.2 Procedure regarding grants
Selection Committee (ad hoc)
19. Consensus Selection
19.2 Consensus Selection Process and Appointment
Policy and Procedures
21. Changes in Constitution
3.1 Is open to all who reside or work in the eThekwini Metropole.
3.2 No membership fees are required. Charges for certain non-compulsary services may be levied.
3.3 Members are required to sign a commitment to respect this constitution, to promote the principles policies and programs of eThekwini ECOPEACE and to honour and abide by the following:
3.4 eThekwini ECOPEACE Members Code of Conduct
3.4.1 Encourage the exercise of the freedoms of thought, speech and action to oppose prejudice, discrimination, oppression, violence, intimidation and militant action. Use those expressions to neutralise force, coercion, threats, exclusion, inequality, censorship and other forms of suppression, repression and dehumanising processes.
3.4.2 Take up gender issues, ensure non sexist practices, and promote nurturing and compassionate alternatives to the prevalent patriarchy
3.4.3 Support the principles and practice of participatory democracy, non heterosexism, non homophobia, non sexism and non racism. Condemn and reject any and all forms of elitism and specism. Encourage contact and understanding between people of different cultures and beliefs to promote community and personal empowerment.
3.4.4 Care for and promote the rights concerning all beings, species, ecosystems, and natural materials.
3.4.5 Assist the protection and rehabilitation of our indigenous environment. Advocate appropriate technologies. Help to develop a bio-centric economy within an ethical paradigm.
3.4.6 Help to shape eThekwini ECOPEACE as a deep and profoundly eco-centric organisation.
3.4.7 Give due regard to members of other political parties; respect their freedom of association.
3.4.8 Do not give official statements on behalf of eThekwini ECOPEACE without prior consent.
3.4.9 Do not “represent” eThekwini ECOPEACE in any formal manner.
3.4.10 Take appropriate action on any matter that falls within the scope of eThekwini ECOPEACE.
3.4.11 Be familiar with this constitution, our procedures and policies, and have a thorough understanding of our principles and ethos.
3.4.12 Agree with the purpose, principles, aims and objectives of eThekwini ECOPEACE, accept its policies and position statements abide by its constitution, procedures, rules, regulations and codes of conduct and actively promote its programs.
3.4.13 Obey the decisions of eThekwini ECOPEACE and legitimate directives of its Executive Collective and Coordinator.
3.4.14 Members may not disclose any confidential matters of eThekwini ECOPEACE.
3.4.15 Members must belong to and participate in at least one of the groups or committees of the party structure.
3.4.16 Members must not disrespect, bring into disrepute, or in any way be a detriment to eThekwini ECOPEACE either in their pronouncements, actions or appearance. Do not use inappropriate language.
3.4.17 Members’ loyalty to eThekwini ECOPEACE must not be undermined. Substantial support to cults, or fads, or proselytising for them, is incompatible with eThekwini ECOPEACE membership.
3.4.18 Members must give political allegiance to eThekwini ECOPEACE: They may not simultaneously hold membership of any other organisation or political party that opposes ECOPEACE.
3.4.19 eThekwini ECOPEACE members must reside or work in the eThekwini Metropole.
3.4.20 Members who are South African citizens over 18 must register as voters.
3.4.21 All members should undertake a member induction program.
3.5.1 The Executive Collective, or the Coordinator acting on its behalf, has the right to; expel, suspend, reduce to applicant, censure, or impose any other disciplinary measure, on any eThekwini ECOPEACE member.
3.5.2 Any group, committee or member may bring charges against another member for violation of the program, decisions or rules of eThekwini ECOPEACE. Charges must be presented in writing to the Executive Collective or the Coordinator. Charges may be dismissed at any time by the Executive Collective or the Coordinator acting on its behalf.
3.5.3 Any member may be called on to address the Executive Collective or the Coordinator or a Conflict Resolution Commission established for this purpose. The accused may be presented with the charges and given opportunity to respond. If the accused does not make use of this opportunity the Executive Collective will make decisions without further reference to the accused. The Executive Collective via the Coordinator will give the accused notice of its decision. No detailed reasons for the decision need be given to the disciplined member.
3.5.4 Disciplined members and their accusers retain the right to appeal the decision or the severity of the disciplinary measures at the following Members Meeting. Appeals must be filed within 10 days of the action being appealed. Pending appeal, the current decision remains in force.
3.6 Summary of the Purpose of eThekwini ECOPEACE
3.6.1 Peace, Justice, Freedom and Equality.
3.6.2 Ecological, Economic and Social Sustainability.
3.6.3 Consensus, Participatory Democracy, Personal Sovereignty, Integrity, and Ethics, Political Education and Empowerment.
3.6.4 Policy-based on rational and logical consistency. Although individual members may hold various views and opinions on any matter, even being non-scientific or post-modernist, eThekwini ECOPEACE policies will confirm to scientific and traditional knowledge principles. Pseudo-science will be avoided and condemned.
3.7 Summary of the Program of eThekwini ECOPEACE
3.7.1 To be a mass based political party.
3.7.2 To be a party of the international eco-social movement.
3.7.3 To use parliamentary opportunities to achieve the aims of ECOPEACE.
3.7.4 To use all other opportunities to promote ECOPEACE.
4.1 Accountability is the democratic right, privilege and power to make sure that no decisions are made on anyone’s behalf that in any way infringe upon their human rights, do not compromise their dignity and are made with their express consent.
4.2 Consensus decision-making provides for responses over and above the for/against/abstain of voting. Minority/majority tensions are better accommodated and participation is encouraged; every valid concern must be considered. This is not a dictatorship of the majority but rule by authority of established principles.
4.3 Delegate means any eThekwini ECOPEACE member of good standing directed to forward the position of eThekwini ECOPEACE at any particular instance, such as EIAs and other public processes etc.
4.4 Democracy is a process of empowerment that ensures equality and freedom in decision making, which all of those involved must explore without inhibition. Participatory Democracy requires the highest regard for individual commitment, responsibility and liberty, as compared with the Representational System that can marginalise groups and undermine personal decision making.
4.5 Eco- indicates harmony between ecology and economy, both words are derived from Greek oikos = house (logos = discourse, nomos = a law).
4.6 Eco-Social is a holistic approach, and recognises the need for people to have this attitude in changing the political structures necessary for the preservation of our ecology.
4.7 Election Candidate means a volunteer or consensus selected eThekwini ECOPEACE member of good standing appointed to take part in local, provincial or national elections.
4.8 Empowerment means individual control over decisions affecting one’s life without denying any participatory democratic process.
4.9 Environmentalism sees nature as important and tries to conserve it, Social-Environmentalism goes further.
4.10 Good Standing applies to an eThekwini ECOPEACE member who has undergone an induction program, has no outstanding undue arrears, and has a satisactory record of attendance.
4.11 Heterosexism is the view that heterosexuality is the only ‘normal’ conduct for all social/sexual relationships.
4.12 Homophobia is the hatred or irrational fear of, and/or prejudice against homosexuals.
4.13 Mandates, specifically delegated obligations, general responsibilities and ethical duties must be performed to the best of ones abilities and capacities as a necessary complement to creating a rights-based culture.
4.14 Non heterosexism means the removal of discrimination and domination based on heterosexism and the development of a culture in which human relationships are not purely defined by heterosexual values and sexual orientation.
4.15 Pro-active means specific actions to heal damage, hurt and suffering of environments and their inhabitants.
4.16 Pseudo-science is in competition with science; it poses as science by mimicking it. It is not usually propounded in a particular field by people educated in that field. It is not self-critical, it is static, it does not assess its claims statistically; anecdotal evidence prevails. There is little or no systematic expansion of cognitive claims into new areas; it is extremely conservative. It is generally defensive: it opposes the attacks of the scientific tradition it tries to displace. It tries to de-legitimise scientific bodies by gaining equal status. However, pseudo-science in competition with science is bound to the existence of science itself.
4.17 "Represent" eThekwini ECOPEACE members should not speak on behalf of other members without being specifically delegated to do so, either directly by the Executive Collective or by an Executive Collective Member acting within the ambit of their particular directive or acting on behalf of the Executive Collective. eThekwini ECOPEACE members should speak for themselves, express their opinions and take full responsibility for their thoughts words and deeds. They are expected to inform people of the principles, purpose and activities of eThekwini ECOPEACE. However, any personal opinions over and above or contrary to official eThekwini ECOPEACE policy should be clearly stated as being their personal opinion. eThekwini ECOPEACE members are allowed to sign letters (to newspapers, organisations or government bodies) with their name and noting that they are a member of eThekwini ECOPEACE, but they are obliged to take responsibility for their statements and must also forward copies of those letters to the eThekwini ECOPEACE Coordinator for safekeeping. It is not allowed to issue any statements verbally or in writing that may be taken as or specifically purport to be official eThekwini ECOPEACE policy or position statements without a specific authorization to do so, or unless they are known to be exact official eThekwini ECOPEACE policy or position statements. The words “on behalf of eThekwini ECOPEACE” or other words with any similar connotations must only be used if and when a member is specfically required to do so by authorization from the Executive Collective or the Coordinator acting on its behalf.
4.18 Science tries to increase the degree to which it is systematic with respect to all those aspects where this is feasible. Science is characterized as being systematic to a higher degree than comparable pieces of everyday knowledge. Science is more systematic than everyday knowledge with respect to the following six aspects: how science describes; how science explains; how science establishes knowledge claims; that science has an ideal of completeness; how science expands knowledge; how science represents knowledge. Due to its ideal of completeness, science has inbuilt dynamics regarding the improvement of knowledge. This dynamic tendency constantly attempts to make progress by increasing the systematic character of knowledge. Descriptions become more systematic by higher degrees of accuracy of observation, explanations become more systematic by theories that are more and more comprehensive, new and more accurately repeated experiments increase the degree of systematic testing and thereby the efficiency of detecting mistakes, repeated surveys of the field increase the awareness of knowledge gaps, and so on. In any area of science, the tendency to make knowledge more systematic in all practical possible directions can be observed.
4.19 Specism is a view or action that impies that humans are superior or can survive in a viable biosphere without due regard to the rights of other beings and species, and their environments.
4.20 Synergy is the harmonious cumulative gestalt of the different structures of eThekwini ECOPEACE acting coherently in concurrence. It requires a consensus decision making approach where all concerns or objections are heard, and as much as possible acted upon, to increase congruency between principles and deeds (praxis).
4.21 Traditional knowledge is independent of science. Traditional knowledge is a cumulative body of knowledge, know-how, practices and representations maintained and developed by peoples with extended histories of interaction with the natural environment. It originated independently of science in a particular cultural setting. Traditional knowledge is not in competition with science. Traditional knowledge has informed science from its very beginnings and it continues to do so.
4.22 Quorum is the minimum number of members that must be present in a meeting to validate its transactions.
6.1 An open participatory governmental system responsive to all beings, species, ecosystems, and natural materials.
6.2 Redress of societal, economic, political, environmental and personal injustices.
6.3 A non specist, non-sexist, non-racist, non-sectarian, pro-active, sentient rights based, inclusive culture.
6.4 An ecology conducive to the health, wealth and well-being of this and future generations.
6.5 Sustainable societal development with all being equal partners in progress.
7.1 Participate directly, to the fullest extent necessary to create a truely democratic system of governance that reflects acurately and responds properly to the needs of all the people.
7.2 Free speech, freedom from censorship, access to information, freedom of association and political activity co dependant on the right of every person to be protected from harm.
7.3 Adequate and suitable health care, a safe vital environment and quality of life.
7.4 An education with sensitivity for people, culture and nature, relevant to South Africa, accessible and open to all, free from any ideological bias or imposition from the state or any other group.
7.5 Freedom from prejudice due to age, gender, sexuality, colour, ethnicity, language, culture, personal beliefs, predilections, conscience, attire, appearance, economic status, intellectual or physical ability.
8.1 Campaign for an environment conducive to intellectual, physical and spiritual development.
8.2 Promote good relations between members and the public.
8.3 Advance the ethical standing of eThekwini ECOPEACE, that eThekwini ECOPEACE members be treated with respect and dignity, and participate in decisions concerning their lives.
8.4 Promote concern for all beings, species, ecosystems, and natural materials in the interest of a just and fair society free of abuse, exploitation and discrimination.
8.5 Confront economic, social, political and environmental inequities in our society.
8.6 Build and strengthen eThekwini ECOPEACE.
8.7 Initiate awareness of Eco-Social issues, indigenous cultures, appropriate technologies and healing arts.
8.8 Cooperate with any individual(s) or organization(s) to further the above clauses.
9.1 Campaign for any beings, species, ecosystems, or natural materials, in any appropriate manner.
9.2 Promote a holistic view of the inter-relationship of all beings, species and natural materials.
9.3 Highlight appropriate issues to the public.
9.4 Initiate and provide democratic, effective and positive leadership.
9.5 Participate, and have an appropriately substantive say, in structures that make decisions impacting on members.
9.6 Ensure that consensus decision-making participatory democracy is pursued within eThekwini ECOPEACE.
9.7 Campaign for participatory democracy principles and practices to be pursued in society generally.
9.8 Monitor the Consensus Selection of Portfolio holders, Election Candidates, Councillors and Delegates.
9.9 Facilitate matters concerning meetings, collections, petitions and protests organised by eThekwini ECOPEACE members.
9.10 Inform eThekwini ECOPEACE members of the activities of eThekwini ECOPEACE.
9.11 Deliver regular progress reports to eThekwini ECOPEACE members.
9.12 Fundraise for eThekwini ECOPEACE.
9.13 Support community initiatives in line with eThekwini ECOPEACE visions, principles and financial policy, as and when agreed to by a Members Meeting.
10. POWERS DUTIES AND OBLIGATIONS
10.1 Hold members, groups and committees accountable through our ethos (principles, procedures, policies, etc.) to the collective membership of eThekwini ECOPEACE.
10.2 Exercise jurisdiction or withdraw membership in accordance with the provisions of this constitution.
10.3 Assess reports and functioning of committees and members, and make any changes as and when required.
10.4 Administer the money for use by eThekwini ECOPEACE members as herein provided.
10.5 Take the actions necessary to advance the aims, objectives and policies of this constitution.
10.6 Appoint any special commission for investigating and reporting on any matter connected with the work of eThekwini ECOPEACE.
10.7 Control the use of the name, mottos, logos and symbols of eThekwini ECOPEACE.
10.8 Protect the name, mottos, logos, symbols and members of eThekwini ECOPEACE from harm or abuse.
11. GENERAL MEETINGS
11.1 Open Meetings
11.1.1 One or more Open Meetings may be held each year for Reports on: Concensus Selection or appointment of Councillors, Election Candidates, Delegates, Portfolio holders, Executive Collective members and ordinary members; Progress regarding the Programme of Action; and Finance.
11.1.2 The Executive Collective or the Coordinator acting on its behalf will convene Open Meetings.
11.1.3 All reports to such Open Meetings must be given to the eThekwini ECOPEACE Coordinator at least five (5) days before the Open Meeting, and will be put on display with the agenda at the Open Meeting.
11.1.4 Public notice of Open Meetings must be given at least seven (7) days before the Open Meeting.
11.1.5 Only eThekwini ECOPEACE members of good standing in attendance may participate in any consensus process at an Open Meeting.11.2 Members Meetings
11.2.1 The eThekwini ECOPEACE Coordinator will convene a Members Meeting when any Executive Collective member or any three (3) ordinary eThekwini ECOPEACE members of good standing petition her/him to do so. The petition must state the matter to be discussed. The petition is to be put on display with the agenda at the Members Meeting. Frivolous use of this privilege may lead to disciplinary measures.
11.2.2 Any report or motion to such Members Meetings must be given to the eThekwini ECOPEACE Coordinator no less than five (5) days before the Members Meeting, and will be put on display with the agenda and the petition calling the Members Meeting, at the Members Meeting.
11.2.3 Notice of Members Meetings must be given to all eThekwini ECOPEACE members at least seven (7) days before the start of the Members Meeting.
11.2.4 Only eThekwini ECOPEACE members of good standing may attendend and participate in the consensus decision-making processes at a Members Meeting.
11.3 The minutes of any Open Meeting must be displayed at the following Synergy, Coordination, Open and Members Meetings.
11.4 The minutes of any Members Meeting must be displayed at the following Synergy, Coordination and Members Meetings.
11.5 Confirmed minutes are signed by the eThekwini ECOPEACE Coordinator to indicate that they are a true reflection of the decisions and transaction of that Meeting. Other participants who were present may also sign.
The quorum of any Open or Members Meeting is half (50%) of the total number of eThekwini ECOPEACE members of good standing, less any who gave apologies. This must consist of no less than half (50%) of the Executive Collective Members plus no less than half (50%) of the eThekwini ECOPEACE Councillors. If the Meeting has not obtained a quorum within thirty minutes, this must be announced. That Meeting will recommence within one month without the requirement of a quorum. Anyone who is absent from both the initial and reconvened Meetings without apologies can lose their eThekwini ECOPEACE membership.
Participants can responsibly and democratically diminish or avoid the need for a chairperson by disciplined observance of meeting rules. The Executive Collective may select one of their members to act as a Facilitator, but participants are still obliged to assist that Facilitator by conforming to the rules of consensus. Otherwise the Coordinator will facilitate meetings, or delegate this responsibility to any eThekwini ECOPEACE member of good standing, or to an external independent facilitator only if it is absolutely necessary.
12. SYNERGY AND COORDINATION MEETINGS
12.1 The Coordinator must convene and facilitate regular Synergy and/or Coordination meetings as required, or delegate this responsibility to an eThekwini ECOPEACE member of good standing, or to an external independent facilitator only if it is absolutely necessary.
12.2 The purpose of a Synergy meeting is for policy level discussion, and drawing up resolutions or confirming positions on political issues; Coordination meetings are for progress reports from the various eThekwini ECOPEACE structures, committees and groups and to assist in matters relating to internal administration.
12.3 Half (50%) of the Executive Collective Members is a quorum, if that is not less than three (3) Executive Collective Members. If there is no quorum at a Synergy or Coordination meeting, that meeting stands adjourned and must reassemble within ten (10) days. The eThekwini ECOPEACE members then present form a quorum.
12.4 At the sole discretion of the Executive Collective or the Coordinator acting on its behalf, any eThekwini ECOPEACE member of good standing may be allowed to attend Synergy or Coordination meetings, take part in any discussion and be permitted to participate in the consensus decision-making process on the basis of conforming to the ethos of eThekwini ECOPEACE. They must seek a consensus in making decisions and avoid marginal decisions that may lead to substantial disagreement. Otherwise they may be called on to leave the meeting, or they may be allowed to remain as observers only.
12.5 Synergy and Coordination meeting minutes are displayed at the following Synergy and Coordination meetings.
12.6 Confirmed minutes are signed by the eThekwini ECOPEACE Coordinator to indicate that they are a true reflection of the decisions and transaction of that meeting. Other participants who were present may also sign.
12.7 The Executive Collective consists of at least three (3) members. If the Executive Collective falls below three (3), the required members may be co-opted to the Executive Collective until further appointments or Consensus Selections are completed.
13. EXECUTIVE COLLECTIVE MEMBERS CODE OF CONDUCT (POWERS, DUTIES AND FUNCTIONS)
13.1 Undertake a member induction program, i.e. be a member of good standing.
13.2 Give their primary political allegiance to eThekwini ECOPEACE: They may not simultaneously hold membership of any other political party, or belong to any organisation that opposes ECOPEACE.
13.3 Effect policy, rules, procedures and programs without prejudice.
13.4 Be accountable through the ethos of eThekwini ECOPEACE as noted in this constitution: i.e Portfolio holders, other Executive Collective Members. Election Candidates, Councillors and Delegates are accountable to the Executive Collective as a whole or the Coordinator acting on its behalf. The Executive Collective is accountable to the eThekwini ECOPEACE membership as a whole. Portfolio holders are also be held accountable to their particular mandates by the eThekwini ECOPEACE Coordinator.
13.5 Help other eThekwini ECOPEACE members, treat all eThekwini ECOPEACE members of good standing equally and fairly, and deal with any concerns, complaints or grievances brought to their attention.
13.6 Not use their position to pursue their own gains or further the private interests of their friends.
13.7 Not use their position to give any advantage to any other organisation to which they belong or favour.
13.8 Not give official statements on the behalf of eThekwini ECOPEACE without their prior consent.
13.9 Not "represen" eThekwini ECOPEACE in any formal manner.
13.10 Use their initiative to fulfil their positions or portfolios to the best of their ability.
13.11 Devote as much time and effort as necessary to deal properly with eThekwini ECOPEACE matters.
13.12 Attend relevant meetings regularly to fulfill both their management and leadership responsibilities.
13.13 Participate in various structures relevant to their position or portfolio, in dealings with the public, NGO's, CBO's, political parties and government bodies.
13.14 Councillors must meet together regularly with the Political Caucus and assist in the drawing up of motions on political issues.
13.15 Councillors must fulfil their obligations and requirements which will be negotiated by way of legal contract.
14. EXECUTIVE COLLECTIVE COMPOSITION
14.1 The Executive Collective must work together. New portfolios may be proposed if required.
14.2 Portfolios may be filled voluntarily, by consensus, or through a Consensus Selection process by eThekwini ECOPEACE members of good standing. Deputy portfolio holders may be appointed to a position, if deemed necessary by the primary portfolio holder, when all other primary roles are filled.
14.3 The Executive Collective shall provide for at least the following portfolios:
Empowerment (Liaison) Officer
Political Relations Officer (PRO)
14.4 The duties of any unfilled portfolio must be carried out by sharing them between the remaining Executive Collective Members, until that portfolio is filled at the earliest possible instance.
14.5 The scope of each portfolio has to be developed responsibly and accountably, to the fullest extent of the abilities of each particular portfolio holder.
14.6 The following portfolio definitions are mandates for the portfolio holder concerned to: Lead and Manage; Develop Policy and Procedures; Co-ordinate activities and Network.
15. EXECUTIVE COLLECTIVE PORTFOLIOS
15.1 Co ordinator (CEO)
15.1.1 Ensure that all eThekwini ECOPEACE statements, policy and procedures accord with this constitution.
15.1.2 Ensure that this constitution and policy documents are maintained and kept up to date and copies are available for distribution to eThekwini ECOPEACE members.
Keep in safe custody copies of all letters written by Executive Collective Members, Councillors, Election Candidates and Delegates in their official capacities.
15.1.3 Keep a database of all eThekwini ECOPEACE members (which shall comprise the definitive list of members), registered supporters and donors.
15.1.4 List and circulate mandates.
15.1.5 Formulate procedures for the smooth running of eThekwini ECOPEACE with an efficient decision making process, that allows for full discussion and deliberation, and the participation of any eThekwini ECOPEACE member.
15.1.6 Compile, in consultation, a schedule of and agendas for Synergy, Coordination, Open and Members Meetings and display them with other relevant documents at the appropriate Meetings.
15.1.7 Keep copies of ratified minutes of all eThekwini ECOPEACE meetings. Sign minutes when ratified.
15.1.8 Notify Executive Collective members, Councillors, Election Candidates and Delegates of Synergy, Coordination and Political Caucus meetings at least two (2) days prior.
15.1.9 Keep a list of all Consensus Selection nominees' manifestos, and details of results.
15.1.10 Deal with all matters relating to internal administration, supervise offices and ensure the running of facilities and resources, maintain and upgrade equipment.
15.1.11 Coordinate the main areas of eThekwini ECOPEACE activities (political, media, empowerment, and administration), in terms of an integrated Programme of Action (POA) for holistic strategic planning, implementation, effective delivery and marketing.
15.1.12 In emergencies, make decisions and take appropriate actions to support, build and protect eThekwini ECOPEACE - with as much consultation with other portfolio holders as possible.
15.1.13 At all appropriate instances assume the responsibilities of a “Chief Executive Officer” in signing documents and issuing statements and memoranda etc.
15.1.14 Engage any Agents for the fulfilment of obligations in regards to the workings of eThekwini ECOPEACE, for and on behalf of eThekwini ECOPEACE, and at the sole expense of eThekwini ECOPEACE.
15.2.1 Keep a database of the ward eThekwini ECOPEACE members and registered supporters.
15.2.2 Organise ward-collective meetings as and when required, notifying all ward members of good standing at least two days prior.
15.3.3 Act as a delegate to inform the Executive Collective and/or the eThekwini ECOPEACE Coordinator of the concerns of any ward members.
15.3.4 Ensure that ward members follow the constitution, policies and procedures of eThekwini ECOPEACE.
15.3 Treasurer (CFO)
15.3.1 The Treasurer's duties, powers and functions must accord with the Finance Procedures and this constitution.
15.3.2 The Treasurer must make disbursements and pay all accounts only as certified and requested by Treasury.
15.3.3 The Treasurer must ensure that the Executive Collective understands and abides by the Finance Procedures.15.4 Empowerment (Liaison) Officer
15.4.1 Promote cohesion, unity and coherence in eThekwini ECOPEACE. Arrange for Conflict Resolution if needed - consult an external facilitator only when absolutely necessary.
15.4.2 Arrange an ongoing programme of organisational development and team-building workshops. Liase with individual members to include items that suit their needs.
15.4.3 Run a member induction programme as and when required.
15.4.4 Initiate and maintain Member Projects with evaluations and support to service members needs.
15.5.1 Liaise with whomever necessary to obtain coverage of eThekwini ECOPEACE activities and publicise campaigns, meetings, workshops, seminars, activities and protests.
15.5.2 Issue any News Release for eThekwini ECOPEACE after consultation with the Executive Collective or the Coordinator. Also issue those statements to all eThekwini ECOPEACE members.15.6 Marketing Manager
15.6.1 Produce media and merchandise for eThekwini ECOPEACE.
15.6.2 Perform all the relevant duties of the eThekwini ECOPEACE Webmaster.
15.6.3 Publish a newsletter from material supplied by ECOPEACE members, and provide a news service and forum of debate for the community
15.6.4 Assist with marketing, merchandise and media skills training.
15.7 Campaign Manager
15.7.1 Promote eThekwini ECOPEACE via all appropriate means - merchandise (t-shirts, underwear, badges, caps, flags etc.), media (posters, flyers, newsletters, electronic media etc.), Concerts, ECOPEACE-band, direct actions, protests, meetings, and other activities.
15.7.2 Liaise with youth, cultural, community, environmental, political and other organisations to arrange events seminars and public forums.
15.7.3 Keep eThekwini ECOPEACE members aware of initiatives and developments in these fields.15.8 Political Relations Officer (PRO)
15.8.1 Facilitate the Political Caucus activities as and when required. The PRO may not be a Councillor.
15.8.2 Actively encourage recruitment of members and supporters, and voter registration.
15.8.3 Communicate with bodies that research or make decisions impacting on environments, ecologies, communities and the economy.
15.8.4 Promote eThekwini ECOPEACE locally, nationally and internationally.
15.8.5 Facilitate communication between eThekwini ECOPEACE members and similar supporters in other communities.
15.8.6 Bring to the notice of the Executive Collective any matters raised at national or provincial gatherings that are relevant to eThekwini ECOPEACE members.
15.9 Party Whip
15.9.1 Ensure Councillors attend regular Political Caucus Meetings.
15.9.2 Convene Caucus Meetings as and when required before and after eThekwini Council Meetings.
15.9.3 Ensure that Councillors perform according to the decisions of eThekwini ECOPEACE.
15.9.4 Compile records of Councillors performance, voting records, speeches and proposals in eThekwini Council Meetings and make copies available to the Co-ordinator for safe-keeping.
16.1 There may be at least the following committees:
Executive Collective (Policy, Planning, Coordination, Administration, Management and Leadership)
Treasury (Budgets and Fundraising)
Media Action Group
Campaign Team (Protest and Direct Action)
Consensus Selection Committee -ad hoc
Conflict Resolution Commission - ad hoc
16.2 The Executive Collective or Coordinator may form any other task group or committee as and when required.
16.3 Groups and committees are accountable and must submit reports and minutes.
16.4 Political Caucus
Meet twice a month. Conduct environmental scans of NGOs, CBOs and political groups. Establish networks for collaboration and co-operation. Expand ‘Other Parties’ to be part of Ubuntu-Coalition. Understand council rules to adequately advise and assist. Develop Council resolutions around identified Issues eg pollution regulations, crime, food labelling, GE ban, nuke free Durban, pensions, cell towers, pesticide ban, change building regulations and bylaws etc. Develop double-teaming to make most use of Councillors. Participate in EIAs and public debate. Take part in media reviews and letter writing campaigns. Half (50%) of the eThekwini ECOPEACECouncillors is a quorum.
16.5 Media Action Group – Campaign Team and Marketing Team
Marketing - profile, publicity, communication and liaison. Access community newspapers, radio and TV for editorial input - not just sound bites. Advertise: Provincial local papers, WESSA newsletter, Internet - citizens’ advice bureaus. Develop Merchandise and Campaign materials, Posters, web site. Direct Action, by-elections, Elections, Concerts etc. Logistics – Checklists [Venues, Transport, Accommodation, Food - Banners, Posters, Pamphlets, Flyers - equipment, artists - types of meetings and activities, permission, legal & medical contacts – IEC rules - Misc.] Workshops - profiling and news release. Networking. Recruitment.
16.6 Empowerment Group
Internal Capacity Building – isiZulu, minute taking, typing, computer literacy, stress management, yoga, qi gong.
Leadership - ; communication, assertiveness, facilitation and conflict resolution skills.
Organisational Development – strategy, tactics, team building, honesty respect and agree to disagree.
Workshops - Media, Fundraising, Permaculture, Appropriate Technology, Renewable Energy, Zero Waste, OD, Leadership and Capacity etc.
16.7 Member Projects
Food security and distribution, Permaculture, renewable energy etc. - use community facilities, school grounds, and vacant inner city land etc., for skills development and adult education - also pensioner, homeless children and AIDS orphan support. Real correctional-service = community service and training. Expand D’MOSS system, plant fruit trees on road barriers. LETS programmes. Zero Waste – Reduce, Reuse, Recycle. Transform WESSA environmental education facilities at Treasure Beach. Establish an ECOPEACE Centre to house various activities related to the projects and sustainable entrepreneurial initiatives supported by eThekwini ECOPEACE. Support legal and entrepreneurial holistic "New-Hope Projects".
16.8 Conflict Resolution Commission (ad hoc)
Does not include those involved in conflict, has a clear limited mandate. Honesty, respect, clarity on decisions, face to face resolution - with outside independent facilitation only when absolutely necessary, agree to disagree, communicate with all parties involved, and improve communication, no personal agendas.
17.1 Fundraising - Formulate a definite program to access resource funding. Compose proposals to funders, donors and sponsors. Act as a fundraising committee.
17.2 Formulate and propose amendments to the Finance Procedures and other policies.
17.3 Administer finances and assist the Treasurer in their duties.
17.4 The Treasury consists of the Treasurer (CFO), Campaign Manager, Empowerment (Liaison) Officer and the Coordinator (CEO).
17.5 Control of all monies rests with the Treasury only with the explicit permission of the Executive Collective. Treasury are the custodians of all monies allocated, and must secure and account for all monies received by eThekwini ECOPEACE unless otherwise explicitly directed by the Executive Collective.
17.6 Treasury duty is to consider Finance Procedures and other policies and to advise on the allocation of funds of whatever kind.
17.7 Financial Administration
17.7.1 The Financial Year is from 1 March to end of February.
17.7.2 The Treasurer must present to the Executive Collective for acceptance an Income and Expenditure Account and Balance Sheet (subject to audit) as soon as possible after the close of the financial year. These accounts must be published at least ten (10) days before an Open or Members Meeting. The Treasurer must be present at those Synergy, Coordination, Members and 17.7.3 Open Meetings to answer any queries.
17.7.4 The account auditors will make their work known to the Executive Collective.
17.7.5 Fundraising must accord with Policy, i.e. not giving any donor greater influence other than as an individual eThekwini ECOPEACE member, if they join the eThekwini ECOPEACE political party.
17.8 Procedure regarding grants
17.8.1 The Treasurer must draft a comprehensive budget for the ensuing financial year before 1 March. It must include a statement of probable Income and Expenditure for that period. That statement must include details of each item budgeted for and show any items of Capital Expenditure. Those sums of money allocated to the administrative functions of the Executive Collective must also be included in the budget. The Treasurer must prepare in support of this final budget a statement showing:
188.8.131.52 The expenditure under each heading referred to in 17.8.1 above in the year preceding the year for which the budget is to serve.
184.108.40.206 Recommendations on the economic viability of the intended expenditure and/or income expected in respect of each of those items, and the amount they recommend be granted in respect of each of those items.
The Treasury will consider that budget and allocate certain sums of money as required. These amounts can be paid only after approval by the Executive Collective. The Executive Collective can then grant any sum, or any sum more than its original budget, and may deduct sums from the budget.
17.8.3 An application for a grant, or for sanction of expenditure cannot be granted where the returns required have not been duly submitted. However a late application after 1 February may be considered with good reasons.
18. CONSENSUS SELECTION COMMITTEE
18.1 No member of the Consensus Selection Committee may be a nominee.
18.2 No member of the Consensus Selection Committee may by any act or omission, other than legitimate participation in the consensus process, attempt to influence the outcome of a Consensus Selection and may not propose any nomination.
18.3 The powers, duties and functions of the Consensus Selection Committee are to administer any Consensus Selection of Executive Collective Portfolio holders, Delegates, Election Candidates or Councillors by eThekwini ECOPEACE members of good standing according to this constitution, procedures and policy.
19. CONSENSUS SELECTION
19.1 S/he submits a written resignation.
19.2 S/he is absent from two (2) consecutive Synergy, Coordination, Political Caucus or other relevent meetings without apologies.
19.3 The Executive Collective passes a motion of no confidence in her/him, as s/he was unwilling to or incapable of fulfilling her/his duties. A Members Meeting may confirm revoke or amend this decision.
19.4 Executive Collective Portfolio holder, Councillor and Election Candidate status is voluntary with suficient or less nominees.
19.5 If more than enough nominees are available they should determine their own selection through consensus.
19.6 If the nominees cannot make a selection the Executive Collective must make a selection by consensus.
19.7 Only if that is inconclusive may the Executive Collective call on all eThekwini ECOPEACE members of good standing to make a consensus selection. The Executive Collective or the Coordinator acting on its behaf must then set up an ad hoc Consensus Selection Committee to administer this Consensus Selection.
19.8 Consensus Selections (or appointments) to fill vacant positions may be confirmed in Members Meetings.
19.9 Consensus Selected Executive Collective Portfolio holders, Councillors, and Election Candidates have a one year term of office, volunteers have an indefinite term of office.
19.10 If the number of Executive Collective Members falls below three (3), they may call for consensus selection of nominees.
19.11.1 Any eThekwini ECOPEACE member of good standing may be nominated except members of the Consensus Selection Committee.
19.11.2 Self proposal is allowed, seconders are not compulsary.
19.11.3 A valid objection to any nomination from any eThekwini ECOPEACE member of good standing must, through the ethos of eThekwini ECOPEACE, be either resolved - or confirmed as a lack of consensus. If confirmed, that nomination is thus rejected.
19.11.4 If no Executive Collective Portfolio holders are nominated, or all nominations are rejected or if consensus cannot be reached - then participant eThekwini ECOPEACE members must continue the duties, rights and functions of the Executive Collective voluntarily.
19.11.5 If no Councillor applicants are nominated, or all nominations are rejected or if concensus cannot be reached - then the incumbent Councillor(s) must continue their term(s) of office.
19.11.6 If no Councillor applicants are nominated, or all nominations are rejected or if concensus cannot be reached (firstly by the applicants themselves, secondly by the Executive Collective and then thirdly also by the eThekwini ECOPEACE members of good standing) and any Councillor position is vacant with no incumbent to continue the term of office - then a Councillor must be co-opted to the position. This may be done at the Coordinators discretion.
19.12 Consensus Selection Process and Appointment
19.12.1 The Consensus Selection Committee stipulates the times, places and methods of consensus selection.
19.12.2 The Consensus Selection Committee must display media giving the names of all nominees and their manifestos.
19.12.3 The Consensus Selection Committee must announce the results immediately after they are determined.
19.12.4 Participation by proxy is not allowed. All nominees for Consensus Selection must be present or forfiet their nomination.
19.12.5 No nominee may act as a scrutineer.
19.12.6 Any objections must be lodged with the Consensus Selection Committee within two (2) days of the announcement of the results. The Consensus Selection Committee then considers any objection. If they uphold that objection, they shall hold re selection in the same manner as provided for above.
19.13 Consensus Selected Executive Collective Portfolio holders, Delegates, Councillors or Election Candidates must declare their acceptance or not of their succsesful nomination, to the Consensus Selection Committee within four (4) days of the announcement of the results.
19.14 The Executive Collective or the Coordinator acting on its behalf will appoint consensus selected nominees as: Executive Collective Portfolio holders, Delegates, Councillors or Election Candidates within five (5) days of the announcement of the results.
19.15 Newly appointed Executive Collective Portfolio holders must participate in their first Synergy or Coordination Meeting within fourteen (14) days of their appointment.
19.16 The previous Executive Collective Members and Councillors must work with the newly selected Executive Collective Portfolio holders and Councillors to ensure that the transition occurs smoothly.
20. PROCEDURES, POLICY AND RESOLUTIONS
21. CHANGES IN CONSTITUTION
21.1 This constitution, Conduct of Meetings, Policy and Programme of Action, Position Statements or Procedures may be changed, rescinded or adopted by a consensus decision at a Members Meeting. Such decisions should be confirmed by the Executive Collective or the Coordinator acting on its behalf.
21.2 This constitution, Conduct of Meetings, Policy, Programme of Action, Position Statements or Procedures may be changed, recinded or adopted through a consensus decision by the Executive Collective. A Members Meeting will confirm, alter or reject that decision, at the earliest possible incident, as in 21.1 above.
21.3 Notice of a proposed change of this constitution must be given with the notice calling the relevant Meeting, at least ten (10) days before the time fixed for the relevant Meeting.
21.4 If there is a dispute as to the meaning or interpretation of any clause, section, amendment, work or words in this constitution (or other eThekwini ECOPEACE documents), the decision of eThekwini ECOPEACE is conclusive as to that meaning or interpretation.
21.5 The English versions will take precedence over other translations in the event of such a dispute.